Category: Vacancies

REF: UTH/AM/20/01/2023

ADMINISTRATION MANAGER 

INTERNAL AND EXTERNAL RE-ADVERTISEMENT                                                  

UITENHAGE LOCAL OFFICE

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for fourteen (14) consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Uitenhage.

KEY OUTPUTS

• Manage the office processes in respect of finance, human resources, communications and legal administration within a matrix environment.
• Manage administrative functions from a compliance and operational effectiveness approach.
• Management of the local office Manual and Standard Operating Procedures (SOPs) for the local office and advise on application.
• Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof.
• Together with the management team, identify risks facing the office and ensure effective mitigation against such risks.
• Management oversight of Business Intelligence (BI) reports to accurately reflect the status of strategy implementation.
• Management and monitoring of local office contracts to ensure compliance and value for money.
• Management and monitoring of the correct use of petty cash.
• Management of infrastructure and fixed assets.
• Manage procurement and payments (sourcing quotes from suppliers, processing of invoices, orders, et cetera).
• Management of over and under expenditure to ensure budgetary control.
• Efficient vehicle and fleet management.
• Manage a diverse team to ensure efficiency and accountability.

COMPETENCIES REQUIRED                                                                  

• National Senior/Matric certificate, plus three (3) year Financial Management/Accounting tertiary qualification (NQF 6).
• Supply Chain Management qualification will be advantageous.
• A valid driver’s licence.
• Five (5) years of administrative experience.
• Two (2) years of relevant management experience.
• Supply Chain Management experience.
• Understanding and application of basic computer software packages.
• Ability to develop and implement operational plans.
• Leadership and problem-solving skills.
• Resource and risk management.
• Business writing and project management skills.
• Ability to compile and interpret reports and statistics.
• Knowledge of the core administration, human resources, communication and financial disciplines and how to implement and leverage these within a matrix business environment: for example; working knowledge of the Constitution, Public Finance Management Act (PFMA), National Treasury Regulations, Legal Aid SA Act and other relevant Statutes.
• Working knowledge of all employment-related Acts and functional ability in utilisation of electronic systems and technologies.

BASIC SALARY: Level 10 (R491,403.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 06 February 2023, quoting the reference number UTH/AM/20/01/2023 in the subject line to ECRecruit@legal-aid.co.za or apply online at www.legal-aid.co.za 

Enquiries to Thenjiwe Magazi, Tel: 041 363 8863

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Please login/register to apply online

 

REF: BELV/SLP-CIVIL/20/01/2023

SUPERVISORY LEGAL PRACTITIONER – CIVIL

INTERNAL AND EXTERNAL RE-ADVERTISEMENT                  

BELLVILLE LOCAL OFFICE

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for fourteen (14) consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Bellville.

KEY OUTPUTS

• Train, supervise and guide Candidate Attorneys.
• Co-ordinate legal training at the office.
• Provide individual mentoring and coaching for Legal Practitioners and Candidate Attorneys.
• Assess the quality of the files and work performed by Candidate Attorneys and Legal Practitioners daily.
• Assist the Head of Office with quality assessments.
• Monitor case flow management of Legal Practitioners, Candidate Attorneys and Judicare practitioners at court.
• Assess the quality of Judicare work.
• Monitor and assess the quality of work performed by Co-operation Partners.
• Legal representation in civil matters.
• Ensure that the law library at the office is up-to-date and adequate.

COMPETENCIES (SKILLS, KNOWLEDGE & ATTRIBUTES) REQUIRED

• B Proc or LLB.
• Admitted attorney.
• At least seven years’ post-admission legal experience.
• Experience as a Senior Legal Practitioner or equivalent is preferable.
• Legal Quality Assurance score of not less than 90%.
• Must be able to mentor and supervise.
• Legal representation and litigation skills.
• Human rights orientation.
• A commitment to professionalism and service excellence.
• A valid code 08 driver’s licence compulsory.
• Strong negotiation skills.
• Strong research capabilities.
• Good administrative skills.
• Strong training and development skills.

SALARY: SU-1 (R885,546.00) all-inclusive package per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 03 February 2023, quoting the reference number BELV/SLP-CIVIL/20/01/2023 in the subject line to WCNCRecruit@legal-aid.co.za or apply online at www.legal-aid.co.za 

Enquiries to Edward Noach, Tel: 021 950 7743

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Please login/register to apply online

REF: FA/13/01/2023

INTERNAL AND EXTERNAL ADVERTISEMENT

FORENSIC AUDITOR

NATIONAL OFFICE

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organization has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for thirteen (13) consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Braamfontein.

KEY OUTPUTS

• Classify alleged incidents into fraud, corruption, maladministration, employee misconduct and all other relevant breaches of laws/policies.
• Reach an understanding with the client about the scope and limitations of the fraud examination and the responsibilities of all parties involved.
• Determine the purpose, objectives and approach of an investigation.
• Identify and interview relevant personnel who will be of assistance in an investigation and the alleged perpetrator.
• Investigate allegations of irregularities including fraud in line with policies, procedures and legislation and/or in line with the department’s methodology.
• Identify and request relevant documents and all exhibits and annexures to support the results of investigations including findings raised in the report.
• Will obtain evidence or other documentation to establish a reasonable basis for any opinion rendered. No opinion shall be expressed regarding the guilt or innocence of any person or party.
• Shall not reveal any confidential information obtained during a professional engagement without proper authorisation.
• Will reveal all material matters discovered during the course of an examination, which, if omitted, could cause a distortion of the facts.
• Provide assistance with regard to disciplinary enquiries, as may be requested by management.
• Give evidence on behalf of Legal Aid SA, in criminal and civil matters, when the need arises.
• Provide an analysis of the impact assessment of fraud incidents and control environment.
• Create and implement Legal Aid SA’s fraud awareness and promote ethics and prevention programmes internally through different mediums.
• Compilation of comprehensive draft reports on all investigated incidences, which should include findings and recommendations for review by a Forensic Audit Supervisor.
• Compilation and maintenance of an investigating register and Forensic Findings Register.
• Engage with relevant stakeholders during the investigation process, which includes internal and external staff, management as well as the SAPS.
• Assist the Forensic Audit Supervisor with quarterly performance reports to the Audit Committee and provide input into the Management and Board reports.
• Follow up on the recommended courses of action to ascertain if they were implemented and update the investigations register.
• Assist the Forensic Audit Supervisor with the annual review of the Forensic Methodology, Standard Operating Procedures and other governance instruments.
• Do not disclose confidential or privileged information obtained during the course of a fraud examination without the express permission of a proper authority (CEO) or the lawful order of a court. Uphold the Association of Certified Fraud Examiners – an association of professionals committed to performing at the highest level of ethical conduct. Members of the association pledge themselves to act with integrity and to perform their work in a professional manner.

COMPETENCIES (SKILLS, KNOWLEDGE & ATTRIBUTES) REQUIRED

• Three (3) year qualification with courses in Accounting, Auditing, Internal Auditing or Law. Membership of the Association of Certified Fraud Examiners will be advantageous.
• A minimum of five (5) years of experience in investigation/prosecution as well as giving evidence in court.
• In-depth knowledge of forensic auditing and corporate governance disciplines and how to implement and leverage these within a complex business environment:
  1. Working knowledge of PFMA, POCA, POPI, RICA, National Treasury Regulations, Legal Aid SA Act and other relevant Statutes.
  2. Working knowledge of the King IV Code of Corporate Governance.
  3. Functional ability in the utilisation of electronic internal auditing systems and technologies.
• Investigation/prosecution experience and knowledge of court procedures and functions.
• Knowledge of regulatory framework for the Public Finance Management Act, Treasury Regulations, POCA, POPI, RICA and Public Service Act and Regulations.
• Able to partner with Forensic Audit Supervisor, Internal Audit Executive and management to support the achievement of strategic objectives through effective forensic auditing processes.
• Business acumen and the ability to deal with ambiguity, meet demanding deadlines and manage projects.
• Development of skills in at least one audit area, i.e., Data Analytics, Computer and Internal Audit.
• Must possess a valid driver’s licence and be willing to travel to other provinces.

BASIC SALARY: Level 9 (R393,711.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 31 January 2023, quoting the reference number FA/13/01/2023 in the subject line to Recruit@legal-aid.co.za or apply online at www.legal-aid.co.za 

Enquiries to Phaphama Mshuqwana, Tel: 011 877 2000 

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Please login/register to apply online

REF: MAF/HCLP-CIV/13/01/2023

HIGH COURT LEGAL PRACTITIONER – CIVIL 

INTERNAL AND EXTERNAL RE-ADVERTISEMENT              

MAFIKENG LOCAL OFFICE

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for thirteen (13) consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Mafikeng.

KEY OUTPUTS

• Provide legal representation to indigent accused persons at High Court level.
• Handling of complex civil High Court matters.
• Training and supervision of Candidate Attorneys.
• Perform office administration.
• Represent women, children and landless people in civil matters.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED              

• Admitted attorney or advocate (the latter must have completed pupillage successfully at an institution recognised by Legal Aid SA).
• Legal representation at High Court level.
• Minimum of at least seven (7) years’ post-qualification experience of which five (5) years must be post-admission experience.
• A minimum of four (4) years’ High Court experience, or a minimum of six (6) years’ Regional Court experience.
• LLB degree.
• Proven track record in civil matters at High Court level.
• Valid driver’s licence will be an advantage.
• Right of appearance in High Court.
• Excellent verbal and written communication.
• Analytical thinking.
• Team player.
• Self-development orientation.

BASIC SALARY: LP 7 (R797,901.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 31 January 2023, quoting the reference number MAF/HCLP-CIV/13/01/2023 in the subject line to FSNWRecruit@legal-aid.co.za or apply online at www.legal-aid.co.za 

Enquiries to Bontle Mochwaedi, Tel: 018 381 1096 

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Please login/register to apply online

REF: JHB/LP-2/13/01/2023

LEGAL PRACTITIONER – CIVIL LEVEL 2

INTERNAL AND EXTERNAL RE-ADVERTISEMENT

JOHANNESBURG LOCAL OFFICE

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for thirteen (13) consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Johannesburg.

KEY OUTPUTS

• Provide civil legal aid to the poor in the coverage area of the unit.
• Handling of complex civil matters.
• Supervise and guide civil Candidate Attorneys and Paralegals.
• Assist in providing support and assistance to civil sections of the office in the designated cluster.
• Represent women, children and vulnerable landless people in all civil matters.
• Perform office administration.

COMPETENCIES (SKILLS, KNOWLEDGE & ATTRIBUTES) REQUIRED

• Admitted Attorney/Advocate (the latter must have completed pupillage successfully at an institution recognised by Legal Aid SA).
• LLB or B Proc degree.
• At least five years’ post-admission civil experience.
• Excellent verbal and written communication.
• Strong analytical ability and excellent communication skills.
• Team player.
• Self-development orientation.
• A valid driver’s licence is an advantage.

Basic Salary: LP-5 (R533,631.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 31 January 2023, quoting the reference number JHB/LP-2/13/01/2023 in the subject line to GPRecruit@legal-aid.co.za or apply online at www.legal-aid.co.za 

Enquiries to Lesetja Mahapa, Tel: 011 870 1480

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Please login/register to apply online

 

REF: PORTSH/LS/13/01/2023

LEGAL SECRETARY

INTERNAL AND EXTERNAL ADVERTISEMENT                                                  

PORT SHEPSTONE LOCAL OFFICE (LAND RIGHTS MANAGEMENT UNIT)

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for thirteen (13) consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Port Shepstone.

KEY OUTPUTS

• To provide administrative and secretarial support to the civil unit in accordance with Legal Aid SA policies, procedures and standards.
• Carry out the civil units’ administrative function effectively.
• Provide efficient secretarial support to the civil unit.
• Obtain, source, type, proofread, make copies and distribute according to instructions received.
• Co-ordinate and monitor all civil units’ administrative matters.
• Participate and provide support to implement an effective filing and diary system to ensure that the civil unit addresses matters on behalf of clients and the availability of the practitioner.
• Assist legal practitioners with all ancillary matters to the preparation and presentation of cases.
• Develop and maintain a system to ensure that receipt of documents emanating from other units and/or offices is acknowledged.
• Develop a system to ensure that documents received from opponent attorneys are received and distributed to the relevant practitioner, timeously.
• Develop a system to record sensitive documents and to ensure same-day distribution of these documents.
• Gather the required information and arrange for consultative interviews.
• Assist with the completion of routine forms for legal practitioners and ensure that they are submitted for approval.
• Maintain and update meeting schedules.
• Maintain record keeping and filing system.
• Ensure that reports and documentation are timeously sent/delivered to the relevant people.
• Ensure that physical assets are reconciled to each individual office list at the office on a monthly basis.
• Maintenance and issuing of stationery in accordance with relevant Legal Aid SA procedures.
• Maintain attendance registers in accordance with the Legal Aid SA Human Resources Policy.
• Maintain a register of mail items and court documents sent by Docex and track their delivery.
• Maintain a register of documents sent to the High Court Unit, Strategic Litigation Unit and Senior Litigator.
• Maintain a list with regular fax numbers and double-check with customers to determine full instructions for handling of faxes with full adherence to customer instructions.
• Always attach successful transmission reports to sent faxes.
• Attend to photocopying and binding of documents as required.
• Attend to the proper allocation of duplication/stationery costs as per Legal Aid SA policies/procedures.
• Assist with the accurate completion of practitioner Matter Activity Reports (MARs) and updating of any web pages designed to capture information for the civil unit.
• Keep handy the complete list of all relevant contact numbers for office personnel and major customers/role players at all times.
• Adhere to proper telephone etiquette and accurate taking and conveying of messages at all times.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED              

• National Senior/Matric certificate.
• Minimum one (1) year of relevant admin and secretarial experience within a legal environment.
• Understanding and application of basic computer software packages.
• Good written and verbal communication skills.
• Attention to detail.

BASIC SALARY: Level 5 (R181,599.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 31 January 2023, quoting the reference number PORTSH/LS/13/01/2023 in the subject line to KZNRecruit@legal-aid.co.za or apply online at www.legal-aid.co.za 

Enquiries to Thuliswa Mabhengu, Tel: 039 688 9600

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Please login/register to apply online

 

REF: PIETER/LS/13/01/2023

LEGAL SECRETARY

INTERNAL AND EXTERNAL ADVERTISEMENT                                                  

PIETERMARITZBURG LOCAL OFFICE (LAND RIGHT MANAGEMENT UNIT)

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for thirteen (13) consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Pietermaritzburg.

KEY OUTPUTS

• To provide administrative and secretarial support to the civil unit in accordance with Legal Aid SA policies, procedures and standards.
• Carry out the civil units’ administrative function effectively.
• Provide efficient secretarial support to the civil unit.
• Obtain, source, type, proofread, make copies and distribute according to instructions received.
• Co-ordinate and monitor all civil units’ administrative matters.
• Participate and provide support to implement an effective filing and diary system to ensure that the civil unit addresses matters on behalf of clients and the availability of the practitioner.
• Assist legal practitioners with all ancillary matters to the preparation and presentation of cases.
• Develop and maintain a system to ensure that receipt of documents emanating from other units and/or offices is acknowledged.
• Develop a system to ensure that documents received from opponent attorneys are received and distributed to the relevant practitioner, timeously.
• Develop a system to record sensitive documents and to ensure same-day distribution of these documents.
• Gather the required information and arrange for consultative interviews.
• Assist with the completion of routine forms for legal practitioners and ensure that they are submitted for approval.
• Maintain and update meeting schedules.
• Maintain record keeping and filing system.
• Ensure that reports and documentation are timeously sent/delivered to the relevant people.
• Ensure that physical assets are reconciled to each individual office list at the office on a monthly basis.
• Maintenance and issuing of stationery in accordance with relevant Legal Aid SA procedures.
• Maintain attendance registers in accordance with the Legal Aid SA Human Resources Policy.
• Maintain a register of mail items and court documents sent by Docex and track their delivery.
• Maintain a register of documents sent to the High Court Unit, Strategic Litigation Unit and Senior Litigator.
• Maintain a list with regular fax numbers and double-check with customers to determine full instructions for handling of faxes with full adherence to customer instructions.
• Always attach successful transmission reports to sent faxes.
• Attend to photocopying and binding of documents as required.
• Attend to the proper allocation of duplication/stationery costs as per Legal Aid SA policies/procedures.
• Assist with the accurate completion of practitioner Matter Activity Reports (MARs) and updating of any web pages designed to capture information for the civil unit.
• Keep handy the complete list of all relevant contact numbers for office personnel and major customers/role players at all times.
• Adhere to proper telephone etiquette and accurate taking and conveying of messages at all times.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED              

• National Senior/Matric certificate.
• Minimum one (1) year of relevant admin and secretarial experience within a legal environment.
• Understanding and application of basic computer software packages.
• Good written and verbal communication skills.
• Attention to detail.

BASIC SALARY: Level 5 (R181,599.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 31 January 2023, quoting the reference number PIETER/LS/13/01/2023 in the subject line to KZNRecruit@legal-aid.co.za or apply online at www.legal-aid.co.za 

Enquiries to Yolanda Sineke, Tel: 033 394 2190

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Please login/register to apply online

REF: NEWCASTLE/LS/13/01/2023

LEGAL SECRETARY

INTERNAL AND EXTERNAL ADVERTISEMENT                                                  

NEWCASTLE LOCAL OFFICE (LAND RIGHTS MANAGEMENT UNIT)

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for thirteen (13) consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based in Newcastle.

KEY OUTPUTS

• To provide administrative and secretarial support to the civil unit in accordance with Legal Aid SA policies, procedures and standards.
• Carry out the civil units’ administrative function effectively.
• Provide efficient secretarial support to the civil unit.
• Obtain, source, type, proofread, make copies and distribute according to instructions received.
• Co-ordinate and monitor all civil units’ administrative matters.
• Participate and provide support to implement an effective filing and diary system to ensure that the civil unit addresses matters on behalf of clients and the availability of the practitioner.
• Assist legal practitioners with all ancillary matters to the preparation and presentation of cases.
• Develop and maintain a system to ensure that receipt of documents emanating from other units and/or offices is acknowledged.
• Develop a system to ensure that documents received from opponent attorneys are received and distributed to the relevant practitioner, timeously.
• Develop a system to record sensitive documents and to ensure same-day distribution of these documents.
• Gather the required information and arrange for consultative interviews.
• Assist with the completion of routine forms for legal practitioners and ensure that they are submitted for approval.
• Maintain and update meeting schedules.
• Maintain record keeping and filing system.
• Ensure that reports and documentation are timeously sent/delivered to the relevant people.
• Ensure that physical assets are reconciled to each individual office list at the office on a monthly basis.
• Maintenance and issuing of stationery in accordance with relevant Legal Aid SA procedures.
• Maintain attendance registers in accordance with the Legal Aid SA Human Resources Policy.
• Maintain a register of mail items and court documents sent by Docex and track their delivery.
• Maintain a register of documents sent to the High Court Unit, Strategic Litigation Unit and Senior Litigator.
• Maintain a list with regular fax numbers and double-check with customers to determine full instructions for handling of faxes with full adherence to customer instructions.
• Always attach successful transmission reports to sent faxes.
• Attend to photocopying and binding of documents as required.
• Attend to the proper allocation of duplication/stationery costs as per Legal Aid SA policies/procedures.
• Assist with the accurate completion of practitioner Matter Activity Reports (MARs) and updating of any web pages designed to capture information for the civil unit.
• Keep handy the complete list of all relevant contact numbers for office personnel and major customers/role players at all times.
• Adhere to proper telephone etiquette and accurate taking and conveying of messages at all times.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED              

• National Senior/Matric certificate.
• Minimum one (1) year of relevant admin and secretarial experience within a legal environment.
• Understanding and application of basic computer software packages.
• Good written and verbal communication skills.
• Attention to detail.

BASIC SALARY: Level 5 (R181,599.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 31 January 2023, quoting the reference number NEWCASTLE/LS/13/01/2023 in the subject line to KZNRecruit@legal-aid.co.za or apply online at www.legal-aid.co.za 

Enquiries to Andile Chonco, Tel: 034 328 7100

The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA. It is Legal Aid SA’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan. Legal Aid SA reserves the right to withdraw posts or not to make an appointment, if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO (2) MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

Please login/register to apply online